What Does a Facilities Analyst Do?
Facilities analysts walk buildings room by room, recording size, use and condition, then keep floor plans and the space database current so planners and budget officers can trust the numbers. Universities, hospitals, government agencies and large companies employ them in their facilities offices. At a research university, their data even feeds the overhead rate charged on grants.
Also known as: Facilities Inventory Analyst
Facilities Analyst Duties and Responsibilities
The primary responsibilities of a facilities analyst include:
- Survey rooms on campus to record size, use, occupants and condition in the space database.
- Update floor plans in AutoCAD after renovations, moves and changes of room use.
- Assign standard room-use codes and department ownership to every space in each building.
- Prepare space data for the facilities and administrative cost study behind research overhead rates.
- Reconcile database records with departmental reports; resolve disputes over who occupies what.
- Analyze utilization of classrooms and labs, showing how often rooms are booked and filled.
- Build dashboards and reports in Excel or Tableau for planners and budget officers.
- Track building condition and deferred maintenance data to support capital funding requests.
- Answer data requests from administrators, auditors and state reporting offices on deadline.
- Train department contacts to submit room changes through the facilities system.
Required Skills and Qualifications
To succeed as a facilities analyst, you will need the following skills and qualifications:
- Space management systems such as Archibus
- AutoCAD floor plan updates
- Advanced Excel and data cleaning
- Tableau or Power BI reporting
- Understanding of room-use classification
- Accuracy with large data sets
- Clear writing for administrators
- Bachelor's degree in business, architecture or a related field
Education and Training
Many analysts start as CAD technicians or space inventory assistants in a facilities office. The bachelor's degree employers expect can be in business, architecture, engineering or a data field. Strong Excel skills are a must.
Salary and Job Outlook
Typical pay: varies widely for this role, and BLS does not publish pay for it separately. In the wider BLS group it belongs to (Business Operations Specialists, All Other), the middle half of earners made $62,640 to $114,010 a year, and the median was $83,050.
Source: U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2025, Business Operations Specialists, All Other.
BLS projects employment of business operations specialists in its catch-all group, where this job's figures come from, to grow about 4 percent from 2025 to 2035, with roughly 98,700 openings a year. That group is huge and varied, so the figure says more about office analyst work in general than about facilities in particular. Analysts who pair building data with Archibus or Tableau skills are more likely to move up into space planning or facilities management.
Outlook source: U.S. Bureau of Labor Statistics, Employment Projections, 2025 to 2035, Business operations specialists, all other.