Facilities Analyst Job Description

Salary Range

Varies by employer

Experience

Entry-level to mid-career

Work Environment

Campus facilities office

What Does a Facilities Analyst Do?

Facilities analysts walk buildings room by room, recording size, use and condition, then keep floor plans and the space database current so planners and budget officers can trust the numbers. Universities, hospitals, government agencies and large companies employ them in their facilities offices. At a research university, their data even feeds the overhead rate charged on grants.

Also known as: Facilities Inventory Analyst

Other Job Titles for This Work

Workers in this occupation report titles such as Business Continuity Administrator (Business Continuity Admin), Business Continuity Analyst, Business Continuity and Disaster Recovery Consultant, Business Continuity Consultant, Business Continuity Coordinator, Business Continuity Professional, Business Continuity Specialist, Business System Consultant.

Facilities Analyst Duties and Responsibilities

The primary responsibilities of a facilities analyst include:

• Survey rooms on campus to record size, use, occupants and condition in the space database.
• Update floor plans in AutoCAD after renovations, moves and changes of room use.
• Assign standard room-use codes and department ownership to every space in each building.
• Prepare space data for the facilities and administrative cost study behind research overhead rates.
• Reconcile database records with departmental reports; resolve disputes over who occupies what.
• Analyze utilization of classrooms and labs, showing how often rooms are booked and filled.
• Build dashboards and reports in Excel or Tableau for planners and budget officers.
• Track building condition and deferred maintenance data to support capital funding requests.
• Answer data requests from administrators, auditors and state reporting offices on deadline.
• Train department contacts to submit room changes through the facilities system.

Required Skills and Qualifications

To succeed as a facilities analyst, you will need the following skills and qualifications:

• Space management systems such as Archibus
• AutoCAD floor plan updates
• Advanced Excel and data cleaning
• Tableau or Power BI reporting
• Understanding of room-use classification
• Accuracy with large data sets
• Clear writing for administrators
• Bachelor's degree in business, architecture or a related field

Education and Training

Many analysts start as CAD technicians or space inventory assistants in a facilities office. The bachelor's degree employers expect can be in business, architecture, engineering or a data field. Strong Excel skills are a must.

Salary and Job Outlook

BLS projects employment of business operations specialists in its catch-all group, where this job's figures come from, to grow about 4 percent from 2025 to 2035, with roughly 98,700 openings a year. That group is huge and varied, so the figure says more about office analyst work in general than about facilities in particular. Analysts who pair building data with Archibus or Tableau skills are more likely to move up into space planning or facilities management.

Outlook source: U.S. Bureau of Labor Statistics, Employment Projections, 2025 to 2035, Business operations specialists, all other.

Facilities Analyst Pay Range

Highest-Paying States for Facilities Analysts

The states with the highest median pay for this occupation are District of Columbia ($108,160), Maryland ($101,500), Washington ($100,360), Alabama ($100,240), Delaware ($95,040). Pay is lowest in Nevada ($67,330), Louisiana ($63,220), Arkansas ($61,240).

What the Work Is Like

O*NET surveys people who work as business operations specialists, all other about their daily conditions. Of those surveyed:

• 96% spend more than half the workday sitting
• 96% use email every day
• 82% say teamwork is very or extremely important in their job
• 71% are on the phone every day
• 68% work indoors in a climate-controlled space every day
• 57% say being exact and accurate is very or extremely important
• 43% usually work more than 40 hours a week

Education Workers Say the Job Needs

Tools and Software Facilities Analysts Use

Tools and equipment

• Computer laser printers
• Computer server equipment
• Desktop computers
• Mainframe computers
• Multiline telephone systems
• Personal computers
• Storage area network equipment
• Tablet computers
• Teleconferencing systems

Software

• Atlassian JIRA
• Microsoft Excel
• Microsoft Office software
• Microsoft PowerPoint
• Microsoft SharePoint
• ServiceNow
• Adobe Acrobat
• Atlassian Confluence
• Microsoft Access
• Microsoft Outlook
• Microsoft Project
• Microsoft SQL Server

Is This Job a Good Fit for You?

People who do well in this job tend to enjoy leading, persuading and making business decisions as well as organized work with data, records and clear procedures.

Skills O*NET rates most important: Active Listening, Critical Thinking, Complex Problem Solving, Judgment and Decision Making, Reading Comprehension, Writing.

Knowledge areas used most: English Language, Public Safety and Security, Administration and Management, Customer and Personal Service, Computers and Electronics.

Related Careers

These jobs use similar skills, according to O*NET's related-occupation data:

• Grants Administrator job description
• Program Coordinator job description
• Energy Management Specialist job description

Applying for a Facilities Analyst Job

• Job application letter sample
• How to write the skills section of a resume
• How to describe your work experience
• Job interview tips
• Interview thank-you note

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