What Does an Assistant Events Coordinator Do?
An assistant events coordinator supports the planning and execution of events by handling logistics, vendor communications, and administrative tasks under the direction of an events coordinator or manager.
Other Job Titles for This Work
Workers in this occupation report titles such as Catering Director, Conference Planner, Conference Planning Manager, Conference Services Director, Conference Services Manager, Convention Services Director, Convention Services Manager (CSM), Event Coordinator.
Assistant Events Coordinator Duties and Responsibilities
The primary responsibilities of an assistant events coordinator include:
- Assist in planning and organizing events, conferences, and meetings
- Coordinate with vendors, caterers, and service providers
- Help manage event timelines, checklists, and budgets
- Handle event registration and attendee communications
- Arrange venue logistics including room setup, signage, and equipment
- Prepare event materials, programs, and promotional items
- Provide on-site event support and troubleshoot issues as they arise
- Track RSVPs and manage guest lists and seating arrangements
- Prepare post-event reports and collect attendee feedback
- Maintain event files, contracts, and vendor databases
Required Skills and Qualifications
To succeed as an assistant events coordinator, you will need the following skills and qualifications:
- Organizational and detail-oriented planning skills
- Communication with vendors, clients, and team members
- Multitasking under deadline pressure
- Proficiency with event management software
- Budget tracking and basic financial skills
- Problem-solving for on-site event issues
- Customer service orientation
- Flexibility for irregular hours during events
Education and Training
A bachelor's degree in hospitality management, communications, marketing, or a related field. An associate's degree with event experience may be accepted. Certified Meeting Professional (CMP) designation is beneficial for career advancement.
Salary and Job Outlook
Typical pay: $46,970 - $78,790 per year, with a median of $61,160.
The range covers the middle half of earners nationwide. Source: U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2025, Meeting, Convention, and Event Planners.
Assistant event coordinator roles are the entry point for event management careers. Advancement to event coordinator, event manager, and director of events is a typical career path.
Assistant Events Coordinator Pay Range
| Earners | Annual pay |
|---|---|
| Bottom 10% earn less than | $36,830 |
| Bottom 25% earn less than | $46,970 |
| Median (half earn more, half less) | $61,160 |
| Top 25% earn more than | $78,790 |
| Top 10% earn more than | $101,700 |
Highest-Paying States for Assistant Events Coordinators
The states with the highest median pay for this occupation are District of Columbia ($76,970), Massachusetts ($75,740), New York ($74,730), Hawaii ($74,460), Vermont ($74,310). Pay is lowest in South Dakota ($47,050), Mississippi ($44,680), West Virginia ($35,760).
Median pay in all 50 states with BLS data
| State | Median annual pay |
|---|---|
| Alabama | $52,180 |
| Alaska | $54,990 |
| Arizona | $61,330 |
| Arkansas | $53,040 |
| California | $71,120 |
| Colorado | $62,050 |
| Connecticut | $70,010 |
| Delaware | $49,020 |
| District of Columbia | $76,970 |
| Florida | $60,270 |
| Georgia | $49,250 |
| Hawaii | $74,460 |
| Illinois | $59,840 |
| Indiana | $50,090 |
| Iowa | $51,750 |
| Kansas | $54,840 |
| Kentucky | $49,280 |
| Louisiana | $61,150 |
| Maine | $57,900 |
| Maryland | $63,280 |
| Massachusetts | $75,740 |
| Michigan | $52,780 |
| Minnesota | $57,710 |
| Mississippi | $44,680 |
| Missouri | $56,900 |
| Montana | $49,000 |
| Nebraska | $52,630 |
| Nevada | $57,610 |
| New Hampshire | $63,250 |
| New Jersey | $72,780 |
| New Mexico | $50,820 |
| New York | $74,730 |
| North Carolina | $54,990 |
| North Dakota | $51,700 |
| Ohio | $49,900 |
| Oklahoma | $48,990 |
| Oregon | $61,120 |
| Pennsylvania | $58,170 |
| Rhode Island | $59,910 |
| South Carolina | $51,830 |
| South Dakota | $47,050 |
| Tennessee | $52,000 |
| Texas | $57,470 |
| Utah | $54,150 |
| Vermont | $74,310 |
| Virginia | $60,930 |
| Washington | $65,530 |
| West Virginia | $35,760 |
| Wisconsin | $53,940 |
| Wyoming | $55,550 |
What the Work Is Like
O*NET surveys people who work as meeting, convention, and event planners about their daily conditions. Of those surveyed:
- 96% say teamwork is very or extremely important in their job
- 94% are on the phone every day
- 88% use email every day
- 84% work indoors in a climate-controlled space every day
- 74% work against deadlines every day
- 61% spend more than half the workday sitting
- 61% have a lot of freedom to make decisions
Education Workers Say the Job Needs
| Education level | Share of workers |
|---|---|
| Bachelor's degree | 41% |
| High school diploma or GED | 8% |
| Associate's degree | 7% |
| Post-secondary certificate | 7% |
Tools and Software Assistant Events Coordinators Use
Tools and equipment
Software
Is This Job a Good Fit for You?
People who do well in this job tend to enjoy leading, persuading and making business decisions as well as organized work with data, records and clear procedures.
Skills O*NET rates most important: Reading Comprehension, Active Listening, Speaking, Critical Thinking, Social Perceptiveness, Coordination.
Knowledge areas used most: Customer and Personal Service, English Language, Communications and Media, Administrative, Administration and Management.
Preparation: O*NET places this occupation in Job Zone 4 of 5, which means considerable preparation.
Related Careers
These jobs use similar skills, according to O*NET's related-occupation data:
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Sources
- U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2025.
- O*NET 30.1 Database, occupation 13-1121.00 (Meeting, Convention, and Event Planners). View on O*NET OnLine.
This page includes information from the O*NET 30.1 Database by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. O*NET® is a trademark of USDOL/ETA. The Job Explorer has modified some of the information; USDOL/ETA has not approved, endorsed or tested these changes.