What Does a Publications Manager Do?
Publications managers take magazines, annual reports and brochures from rough manuscript to printed copy, and every schedule, proof and press check along the way belongs to them. The job sits in the communications office of a college, agency or nonprofit, with designers and writers reporting to the manager. Late photos and slow approvals are the usual threats to a deadline.
Also known as: Publication Production Manager, Director of Publications, Publication Production Supervisor, Design and Production Manager
Other Job Titles for This Work
Workers in this occupation report titles such as Acquisitions Editor, Business Editor, Editor, Features Editor, Legal Editor, News Editor, Newspaper Copy Editor, Science Editor.
Publications Manager Duties and Responsibilities
The primary responsibilities of a publications manager include:
- Plan the yearly publication schedule with editors, designers and the offices that request each piece.
- Take manuscripts through editing, design, proofing and printing to meet each deadline.
- Supervise designers, writers and production staff, and review their work before it goes out.
- Get competitive print bids, choose vendors and approve proofs and press checks.
- Keep publication budgets for design, printing, photography and postage on track.
- Enforce the style guide and brand standards across magazines, brochures and reports.
- Proofread final pages for errors in names, dates and captions before sign-off.
- Prepare accessible PDFs and web versions of printed pieces.
- Manage mailing lists and coordinate distribution with the mail center or printer.
- Track print quantities, costs and deadlines in a shared production calendar.
Required Skills and Qualifications
To succeed as a publications manager, you will need the following skills and qualifications:
- Adobe InDesign, Photoshop and Acrobat
- AP or Chicago style
- Print production and paper knowledge
- Budgeting and vendor bids
- Project scheduling across many pieces at once
- Sharp proofreading
- Accessible PDF and web publishing
- Tactful handling of authors and approvers
Education and Training
Entry to the field without a bachelor's degree might be possible, but graduates in journalism, English or graphic design will have an advantage over other applicants. Experience of editing a student publication could lead to an editorial assistant post. Most offices require managers to be expert proofreaders. With experience, you could progress from production supervisor to publications manager or director of publications.
Salary and Job Outlook
Typical pay: varies widely for this role, and BLS does not publish pay for it separately. In the wider BLS group it belongs to (Editors), the middle half of earners made $57,300 to $106,100 a year, and the median was $77,920.
Source: U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2025, Editors.
According to BLS, employment of editors, the wider group that includes publications managers, is projected to dip about 1 percent from 2025 to 2035, with roughly 7,900 openings a year. While print budgets shrink, managers who can also publish for the web and social media are more likely to stay in demand.
Outlook source: U.S. Bureau of Labor Statistics, Employment Projections, 2025 to 2035, Editors.
Publications Manager Pay Range
| Earners | Annual pay |
|---|---|
| Bottom 10% earn less than | $41,250 |
| Bottom 25% earn less than | $57,300 |
| Median (half earn more, half less) | $77,920 |
| Top 25% earn more than | $106,100 |
| Top 10% earn more than | $153,700 |
Highest-Paying States for Publications Managers
The states with the highest median pay for this occupation are New York ($101,480), California ($98,030), Connecticut ($85,950), District of Columbia ($83,920), Massachusetts ($83,170). Pay is lowest in Wyoming ($46,710), Nebraska ($46,320), Texas ($45,950).
Median pay in all 50 states with BLS data
| State | Median annual pay |
|---|---|
| Alabama | $63,330 |
| Alaska | $63,630 |
| Arizona | $63,090 |
| Arkansas | $50,180 |
| California | $98,030 |
| Colorado | $77,870 |
| Connecticut | $85,950 |
| Delaware | $75,020 |
| District of Columbia | $83,920 |
| Florida | $73,950 |
| Georgia | $76,650 |
| Hawaii | $55,070 |
| Illinois | $76,060 |
| Indiana | $56,440 |
| Iowa | $57,200 |
| Kansas | $61,920 |
| Kentucky | $59,430 |
| Louisiana | $58,860 |
| Maine | $50,180 |
| Maryland | $75,550 |
| Massachusetts | $83,170 |
| Michigan | $63,090 |
| Minnesota | $62,650 |
| Mississippi | $54,380 |
| Missouri | $61,620 |
| Montana | $61,750 |
| Nebraska | $46,320 |
| Nevada | $72,510 |
| New Hampshire | $66,510 |
| New Jersey | $81,680 |
| New Mexico | $64,250 |
| New York | $101,480 |
| North Carolina | $73,740 |
| North Dakota | $60,520 |
| Ohio | $72,160 |
| Oklahoma | $50,780 |
| Oregon | $71,540 |
| Pennsylvania | $63,460 |
| Rhode Island | $77,960 |
| South Carolina | $62,000 |
| South Dakota | $56,730 |
| Tennessee | $59,550 |
| Texas | $45,950 |
| Utah | $65,040 |
| Vermont | $66,860 |
| Virginia | $80,590 |
| Washington | $77,850 |
| West Virginia | $56,630 |
| Wisconsin | $64,270 |
| Wyoming | $46,710 |
What the Work Is Like
O*NET surveys people who work as editors about their daily conditions. Of those surveyed:
- 95% work indoors in a climate-controlled space every day
- 94% say teamwork is very or extremely important in their job
- 90% use email every day
- 80% say being exact and accurate is very or extremely important
- 77% spend more than half the workday sitting
- 67% work against deadlines every day
- 62% are on the phone every day
Education Workers Say the Job Needs
| Education level | Share of workers |
|---|---|
| Bachelor's degree | 80% |
| Master's degree | 17% |
Tools and Software Publications Managers Use
Tools and equipment
Software
Is This Job a Good Fit for You?
People who do well in this job tend to enjoy creative work and self-expression as well as organized work with data, records and clear procedures.
Skills O*NET rates most important: Reading Comprehension, Writing, Active Listening, Critical Thinking, Speaking, Time Management.
Knowledge areas used most: English Language, Communications and Media, Administration and Management, Administrative, Education and Training.
Preparation: O*NET places this occupation in Job Zone 4 of 5, which means considerable preparation.
Related Careers
These jobs use similar skills, according to O*NET's related-occupation data:
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Sources
- U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2025.
- U.S. Bureau of Labor Statistics, Employment Projections, 2025 to 2035.
- O*NET 30.1 Database, occupation 27-3041.00 (Editors). View on O*NET OnLine.
This page includes information from the O*NET 30.1 Database by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under the CC BY 4.0 license. O*NET® is a trademark of USDOL/ETA. The Job Explorer has modified some of the information; USDOL/ETA has not approved, endorsed or tested these changes.