What Does a Facilities Coordinator Do?
Whether working in a residence hall, an athletic complex or an office building, facilities coordinators need to be able to turn a stream of repair requests into finished work. In the case of a dorm, it might be something as simple as a jammed door on move-in day. The role sits below the facilities manager, handling scheduling, contractors and small projects.
Also known as: Facilities Project Coordinator, Assistant Athletic Facilities Services Coordinator, Residence Hall Facilities Coordinator
Facilities Coordinator Duties and Responsibilities
The primary responsibilities of a facilities coordinator include:
- Log and prioritize work orders for repairs, cleaning and setups in the facilities system.
- Schedule maintenance staff and outside contractors, and confirm the work is finished properly.
- Inspect residence halls, locker rooms and offices on regular walkthroughs; report hazards promptly.
- Get quotes from vendors and prepare purchase requests for supplies and small projects.
- Coordinate room turnovers, furniture moves and event setups with custodial and grounds crews.
- Manage keys, access cards and lock changes for staff, students and contractors.
- Track facilities spending against budget and flag overruns to the facilities manager.
- Serve as the contact for residents or coaches when a building problem needs fixing.
- Prepare buildings for move-in, game days and summer camps, checking every space beforehand.
- Keep records of inspections, fire safety checks and service contracts up to date.
Required Skills and Qualifications
To succeed as a facilities coordinator, you will need the following skills and qualifications:
- Work order software such as AiM or TMA
- Scheduling contractors and crews
- Basic building systems knowledge
- Purchasing and budget tracking
- Customer service with students and staff
- Excel and Outlook
- Organized follow-through on many small jobs
- Bachelor's degree or equivalent trades experience
Education and Training
Facilities management, business and construction are the usual degree subjects for this job, and people from the maintenance trades or building operations make the move too. Once hired, many coordinators work toward IFMA's Facility Management Professional credential.
Salary and Job Outlook
Typical pay: varies widely for this role, and BLS does not publish pay for it separately. In the wider BLS group it belongs to (Facilities Managers), the middle half of earners made $82,020 to $138,870 a year, and the median was $106,660.
Source: U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2025, Facilities Managers.
According to BLS, employment of facilities managers, the wider group that coordinators are counted in, is projected to grow about 5 percent in the decade ending in 2035. The group should see roughly 14,200 openings a year. Coordinator pay usually sits below the group's median of about $106,700 in May 2025, since the job is a step on the way to management.
Outlook source: U.S. Bureau of Labor Statistics, Employment Projections, 2025 to 2035, Facilities managers.