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Program Coordinator Duties and Responsibilities

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Purpose of Classification:

Coordinates activities and functions of a designated program to ensure that goals and objectives specified for the program are accomplished in accordance with established priorities, time limitations, funding limitations or other specifications. This classification is intended for positions that have responsibility for a particular program; the program provides a specific service or carries out specific activities as a separate entity or as a component program within a department, but it is not a department itself.

Distinguishing Characteristics:

This is first in a series of two classifications. Both positions perform similar duties, but the Program Coordinator Senior is distinguished from this classification as the duties are more independent, require final decision making, affect a larger population, and create greater impact and exposure. The Program Coordinator Senior also coordinates programs of a wider scope, and has more complex fiscal responsibilities including preparation, control and decision making of the programís budget.

Examples of Duties:

  • May coordinate, monitor or supervise the activities of subordinates.
     
  • Develops and recommends new or revised program goals and objectives.
     
  • Develops and schedules program work plan in accordance with specifications and funding limitations; oversees daily operations and coordinates activities of program; determines priorities.
     
  • Monitors and approves program expenditures ensuring that budget allocations are not overspent.
     
  • Prepares or assists in preparation of proposal for funding and/or funding continuation from outside sponsors.
     
  • Confers with and advises staff, students and others to provide technical advice, problem solving assistance, answers to questions and program goals and policy interpretation; refers to appropriate department person when unable to respond.
     
  • Coordinates activities of program with inter-related activities of other programs, departments or staff to ensure optimum efficiency and compliance with appropriate policies, procedures and specifications.
     
  • Prepares periodic reports, financial statements and records on program activities, progress, status or other special reports for management or outside agencies.
     
  • Evaluates program effectiveness to develop improved methods; devises evaluation methodology and implements; analyzes results and recommends and/or takes appropriate action.
     
  • Reviews applications or other program documents independently or in conjunction with supervisor to determine acceptance or make decisions pertaining to program.
     
  • Recruits program participants, members and volunteers utilizing most appropriate promotional or marketing methods, such as individual letters, brochures or presentations at meetings.
     
  • Develops, compiles and writes communications and promotional literature for distribution such as newsletters, brochures or flyers; coordinates process from development through printing and distribution.
     
  • Develops and facilitates workshops, meetings or conferences; coordinates logistics, scheduling and participant communications.
     
  • Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating program objectives.

Knowledge, Skills and Abilities:

  • Knowledge of issues pertaining to area of assignment.
     
  • Knowledge of budgeting and accounting principles.
     
  • Knowledge of organizational practices.
     
  • Knowledge of supervisory practices and principles.
     
  • Skill in organizing work of self and others.
     
  • Skill in both verbal and written communication.

Minimum Qualifications:

Bachelor's degree in field appropriate to area of assignment AND two years administrative/coordinator program experience; OR, Six years of progressively responsible administrative/coordinator program experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

 

Next: Program Coordinator Senior Job Description

 

 


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