Human Resources Assistant Duties and Responsibilities
Purpose of Classification:
Provides entry-level administrative or para-professional support in
one or more human resources functions such as employment,
compensation, classification, employee relations, training, records,
organizational development, benefits or payroll. Informs university
employees and students, and applicants of university policies and
procedures on human resource functions, and selects suitable
guidelines to perform various human resources activities.
first in a series of five classifications. This classification
requires specialized functional knowledge of one or more areas in
human resources and independent decision making with established
limits. Incumbents will use knowledge of principles and standards of
human resource administration in assigned functional area(s).
Examples of Duties:
- Informs university employees and the public of university
policies and procedures as they relate to the specific human
resources functional area.
- Determines appropriate area in which to refer employees and
the public if not within own area of expertise; answers routine
questions and assists in the preparation of appropriate human
resources forms and processes.
- Verifies human resource documents and forms to ensure
compliance with established human resource policies and
- Represents human resource to line organizations to obtain
information relating to human resources activities such as
selection criteria, wage rates, job titles, etc.
- Determines the source of information, compiles statistics
and prepares reports regarding human resource activities such as
vacancies filled, applications returned, job audits conducted,
training attended, etc.
- Reviews correspondence and answers routine questions or
requests as appropriate; refers more complex questions and
requests to appropriate human resources staff members.
- Performs routine clerical functions in specific functional
area including development and preparation of benefit
eligibility notices, status of applications, etc.
- Reviews reports and HRMS output to identify source of error
and makes appropriate corrections.
- Investigates problems raised in specific area of expertise,
documents the facts and makes recommendations for solution to
other human resources staff members.
- Performs clerical functions with personal computers and
appropriate software for various human resources processes
including form preparation, report preparation, and other
- Performs other duties as assigned.
Knowledge, Skills and Abilities:
- Knowledge of principles, practices and standards of human
resources administration in one or more functional area.
- Knowledge of state and federal regulations in assigned area.
- Skill in both oral and written communication.
- Problem analysis and resolution skills.
Associate’s degree in human resources, public administration or
related field; OR Two years of progressively responsible human
resources experience in functional areas; OR Any equivalent
combination of experience and/or education from which comparable
knowledge, skills and abilities have been achieved.
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