Cover Letter Guide

Why Cover Letters Matter

A well-written cover letter complements your resume by telling the story behind your qualifications. While a resume lists your experience, a cover letter explains why you are interested in the role, how your background makes you a strong fit, and what you can contribute to the organization. Many hiring managers still read cover letters, especially for competitive positions, so taking the time to write a good one can set you apart.

Cover Letter Structure

Opening Paragraph

State the position you are applying for and where you found it. Open with something that grabs attention - a relevant accomplishment, your enthusiasm for the company, or a connection to the organization. Avoid generic openings like "I am writing to apply for..."

Body Paragraphs (1-2)

This is where you make your case. Connect your most relevant experience and skills to the specific requirements of the job. Use concrete examples and achievements rather than repeating what is already on your resume. Show that you understand what the role requires and explain how your background prepares you to succeed.

Closing Paragraph

Reiterate your interest in the position and the company. Thank the reader for their time and consideration. Include a call to action, such as expressing your eagerness to discuss the role further in an interview. Provide your phone number and email for easy follow-up.

Cover Letter Formatting

• Keep it to one page (250-400 words is ideal)
• Use the same font and header style as your resume for consistency
• Address the letter to a specific person whenever possible ("Dear Ms. Johnson" rather than "To Whom It May Concern")
• Use a professional business letter format with your contact information at the top
• Leave space between paragraphs for readability
• Proofread meticulously - errors in a cover letter are more damaging than in a resume

Cover Letter Tips

• Customize every letter. Generic cover letters are obvious and ineffective. Reference the specific company and role.
• Show, do not tell. Instead of saying "I am a hard worker," describe a specific situation where your effort produced results.
• Research the company. Mention something specific about the organization that genuinely interests you.
• Match the tone. A startup might appreciate a more casual, energetic tone, while a law firm expects formality.
• Do not apologize. Never draw attention to gaps, lack of experience, or other perceived weaknesses. Focus on what you bring.
• End with confidence. Express enthusiasm and readiness to contribute rather than hope or desperation.

Cover Letter Resources