Surplus/Federal Excess Property Coordinator Duties and Responsibilities
Purpose of Classification:
Coordinates, oversees and controls temporary storage services for
the university disposing of surplus property materials, or
coordinates, oversees and controls the acquisition of federal excess
a specialized classification and not part of a series. It is
distinguished from Surplus Property Manager by the size and scope of
the function. The coordinator typically has no subordinates and is
responsible for temporary storage and assists with other surplus
property or acts independently in processing federal excess
property. Incumbents involved in the acquisition of federal excess
property must be available to travel to sites throughout the United
Examples of Duties:
- Travels to property sites to facilitate the acquisition of
property, making independent decisions as to whether a piece of
equipment is appropriate to acquire.
- Coordinates temporary storage services for university
departments; receives property such as files, furniture or
equipment from the university common carriers for temporary
storage; reviews requisition, invoice or authorization form to
determine retention period and disposition of property.
- Prepares forms and maintains appropriate files and records
of all equipment acquired and disposed of or all in and out
going property; reviews documents for accuracy and adherence to
- Interprets federal excess property policies and procedures
for unit/ college; recommends and develops new policies and
procedures for excess property in accordance with university,
state and federal rules and regulations.
- Ships and receives property to and from university
departments and the surplus property unit, or to and from
college departments and the federal excess property unit;
inspects incoming property to determine proper disposition.
- Organizes, maintains and revises storage systems for
assigned storage area; operates forklift to move property within
- Compiles data and writes periodic status or progress
- Coordinates acquisition procedures with interested parties.
- Acts in absence of supervisor by authorizing/signing
surplus/excess property documents within well-defined limits.
- Prepares surplus property for display at auctions held
periodically; prepares tag with pertinent information and places
on item; arranges items in orderly fashion for display.
- Arranges for disposal of scrap metal or other recyclable
materials by contacting designated buyer to arrange pick-up.
- Accepts money for sales of surplus property on cash and
carry basis in central storage area; records transactions on
cash register or other approved means.
- Provides training and guidance to college department
representatives and others in carrying out tasks within assigned
Knowledge, Skills and Abilities:
- Knowledge of the operation and use of laboratory, electronic
and heavy equipment depending on area assigned.
- Knowledge of the rules and regulations of acquiring federal
excess property depending on area assigned.
- Knowledge of receiving and storage techniques.
- Knowledge of the various sources of federal excess property
depending on area assigned.
- Knowledge and skill in the acquisition of federal excess
property depending on area assigned.
- Skill in operation of motorized equipment for transportation
and storage of surplus or excess property.
- Skill in effective space utilization/organization.
- Skill in preparing and maintaining computerized inventory
- Skill in both verbal and written communication.
Bachelor's degree in Business Administration or related field AND
two years' experience in acquiring property or receiving and storing
property; OR, Six years' experience in acquiring property or
receiving and storing property; OR, Any equivalent combination of
experience and/or education from which comparable knowledge, skills
and abilities have been achieved.
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