Property Control Supervisor Duties and Responsibilities
Purpose of Classification:
Supervises, organizes and controls staff and activities involved in
maintaining and controlling the capital equipment inventory system
and the surplus property unit. Incumbents are typically working
supervisors and assist and participate in activities and functions
of work unit members.
a specialized classification and not part of a series. It is
distinguished from the Surplus Property Manager classification in
that the Surplus Property Manager manages a larger operation and
staff for acquiring surplus property from outside sources and
disposing of university property. The Property Control Supervisor
supervises an operation with less volume, does not acquire property
from outside sources and maintains the capital equipment inventory
Examples of Duties:
- Monitors the activities of subordinates.
- Monitors maintenance of computerized identification system
for capital equipment purchases; assigns numbers to new
equipment and deletes surplus equipment; distributes
identification tags and monitors revision of files and records.
- Directs and coordinates the system for surplus property
disposition including receipt, inspection, storage and delivery
of surplus property; determining disposition of surplus
property; conducting bid sales and/or auctions and reporting
such transactions to appropriate departments and agencies.
- Interprets policies and regulations and advises and informs
departments of applicable property control rules and
- Coordinates with designated departments in establishing
accurate account of capital equipment and monetary value;
reconciles and verifies property control data.
- Develops and revises policies and procedures in accordance
with state and university rules and regulations concerning
property control; disseminates to appropriate departments and
- Compiles and prepares periodic status or progress reports of
work unit activities or special reports.
- Searches for and acquires equipment, supplies or storage to
meet university department needs.
- Confers with systems and programming staff to develop or
revise computer based property control systems.
- Prepares projections and justifications for input to annual
Knowledge, Skills and Abilities:
- Knowledge of property control and inventory practices.
- Knowledge of supervisory practices and principles.
- Skill in both verbal and written communication.
Bachelor's degree in Business Administration or related field AND
two years experience in property/equipment control; OR, Six years
experience in property/equipment control; OR, Any equivalent
combination of experience and/or education from which comparable
knowledge, skills and abilities have been achieved.
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