Library Associate Duties
This is the fourth level of a six-level series. This position
performs moderately difficult duties in administering,
acquiring, organizing, preserving, or interpreting information
resources that support a specialized library, archives, or
records function. Responsibilities are complex and performed
within a general outline of parameters and employees are
generally free to develop their own sequences and methods within
the scope of established policies. Employees at this level
exercise a general degree of authority, independence and
initiative in setting priorities, decision making or problem
solving that requires use of discretionary judgment. A person in
this position may hire, train and/or supervise regular staff
and/or student assistants. Contacts may be within or outside of
the unit/department, as well as with a diverse population, to
advise on work efforts, interpret guidelines or instructions,
elicit opinions or give guidance on the basis of facts to
resolve common issues or problems. Questions that require
high-level authority for decision-making are referred to a
supervisor. Work is performed under general supervision and is
subject to periodic review primarily through observation of
results and problems identified.
DUTIES AND RESPONSIBILITIES
Acquiring: Applies technical and bibliographic knowledge to
collection-building by using established quality standards and
production routines, includes assisting with the troubleshooting
and resolution of problems.
Organizing: Assists with the organization of collections and the
delivery of services as well as participates in maintaining
standards and expanding scope and content of information
resources at the Libraries by performing a range of tasks
associated with the physical and intellectual organization of
Library materials and the description of these materials using a
variety of access tools including online catalog/databases
(Gil/Galileo) and archival finding aids and by knowing and
adhering to established standards for these activities and
performing activities that support maintenance of these
standards. This may include database creation and maintenance
and/or collection management of library materials for accuracy
and ease of access.
Interpreting: Promotes interactions with faculty, students,
researchers, visitors, and library staff through interpretation
of the libraries' collections, resources, and policies. This may
include training, or conveying of information related to
libraries' resources, policies and procedures.
Preserving: Ensures the general preservation and specific
conservation needs of the Libraries' general and special
collections by understanding and adhering to appropriate
standards and procedures for care, handling, and security and by
maintaining awareness of and reporting evidence of current or
impending threats to materials' physical condition (adverse
environmental conditions, the presence of mold, inadequate
shelving or storage media, mishandling by staff or patrons).
Provides a safe environment for libraries materials and users by
knowing and performing the duties as outlined in the library
emergency procedures. Preserves fragile materials by performing
tasks to provide acceptable more durable surrogate copies such
as microfilming, digitizing, photocopying, and making user
copies of visual and audiovisual materials. When appropriate,
identifies and evaluates structural problems of materials
including embrittlement, mold-damage, and damage from fire and
water or persistent use and then selects from and performs a
range of approved treatments to provide increased stability.
Trains students and staff in basic preservation of archival and
Supervising: Develops and maintains a competent and productive
staff, by assisting with the hiring, training, and evaluating of
staff, monitoring work, and completing appropriate paperwork,
and by making recommendations for other personnel actions. May
also coordinate work by performing or assisting in the
developing of and/or the directing of workflow processes and
EDUCATION AND EXPERIENCE
Two years of college education AND one year related library
experience; OR three years library, archives, information center
or related work experience; OR any equivalent combination of
experience, training and/or education from which comparable
knowledge, skills and abilities have been achieved.
KNOWLEDGE, SKILLS AND ABILITIES
Working knowledge of standard library systems and broad
application of specialized library systems.
Skill in verbal and written communication.
Ability to establish and maintain effective working
Skill in organizing and prioritizing work activities.
Skill in the use of personal computers and related software.
Ability to occasionally lift and move heavy materials and