Desktop Publishing Specialist Duties and Responsibilities
Purpose of Classification:
Performs desktop publishing and word processing functions in
preparation for online publication of university catalogs and the
university's system of policies and procedures manuals. Assignments
involve complex, technically oriented documents and involve use of
specialized software packages. Incumbents receive general
instructions regarding tasks and require supervisor's assistance
only on special projects/assignments.
a specialized classification and not part of a series.
Examples of Duties:
- Performs desktop publishing and word processing of complex
materials for the general and graduate catalogs. Enters and
updates content, implements correlative changes, designs and
formats page layout, creates and modifies multiple master pages,
adds extensive hyperlinked cross-references, and applies
multiple formats and styles for specific uses.
- Updates text insets and scans, edits, and imports photos;
ensures that files comply with printer specifications;
facilitates ease of conversion to HTML and PDF formats for the
- Proofs documents and corrects files; assists with the
development and revision of checklists and procedures.
- Performs Web publishing through original program coding of
HTML tags to maintain the ASU system of online administrative
policies and procedures manuals. Updates content and applies
appropriate HTML tagging; tests and troubleshoots files posted
in the Web environment; applies formats and styles to text with
multiple levels of headings, complex tabular material and other
features; adds meta-tags for key word searches.
- Performs extensive linking following detailed target and
anchoring guidelines; prepares exhibit files using scanning,
graphic editing, and PDF conversion software.
- Researches and tests current software and software features
to improve accuracy and efficiency of production; evaluates new
hardware and software to determine suitability for present and
future needs; identifies and takes corrective action to resolve
routine hardware/software problems.
- Cross-trains other AAD employees on software, HTML, and
desktop publishing and develops appropriate documentation.
- Acts as backup office support and performs general office
duties such as online posting of university financial system
transactions, preparing HRMS forms, and monitoring catalog
Knowledge, Skills and Abilities:
- Knowledge of Web site server software, such as Adobe’s
- Knowledge of standard office practices and procedures.
- Skill in the use of various software packages including
desktop publishing, graphic design, word processing and
- Skill in the use of HTML and desktop publishing layout.
- Skill in the assimilation of information from various
formats into a common format.
- Skill in presenting and implementing project tracking
years of word processing/desktop publishing experience; OR, Any
equivalent combination of experience and/or education from which
comparable knowledge, skills and abilities have been achieved
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