Health Records Supervisor Duties
This is highly responsible supervisory, clerical and administrative
work involving supervision of the participation in the analysis,
compilation, coding, indexing, storage and retrieval of patient
Employees of this class work within an established framework of
standard methods and procedures, but are expected to advise on
changes in work methods and procedures on the basis of new
developments in the classification, filing, and referencing of
medical records. Work is performed under minimal supervision. The
work is evaluated by observation of results and through feedback
from health care providers and medical records department head.
DUTIES AND RESPONSIBILITIES
Supervises the functions of a medical records department, including
records requests, release of information, record maintenance and
storage, and availability of records; acts on behalf of the
department in the absence of the Medical Records Department Head.
Plans, organizes, schedules, and oversees the work of subordinates.
Ensures that the documents in patients' records are reviewed for
accuracy and completeness of information and data.
Establishes routine and provides staff for regularly scheduled
retrieval, delivery, and filing of charts.
Ensures compliance with requirements of government agencies and
Extracts and supplies data for reports, studies, budgets and related
matters to support department head in planning and projects; designs
and executes special studies, questionnaires, and surveys as
requested by health care providers, facility administrators, or
Develops methods, procedures, and filing systems to accomplish work;
monitors productivity and quality of subordinates work.
May sign and approve correspondence for release of medical
Collaborates with department head on policies/procedures and
operational needs of the department; prepares monthly and periodic
reports for the department head.
Conducts in-service training in medical terminology, medical record
processing and related topics.
Communicates with health care providers, subordinates, students, and
third parties on matters related to proper medical records
maintenance methods and procedures.
Performs related duties as required.
EDUCATION AND EXPERIENCE
Graduation from a standard high school, completion of an approved
course for Medical Record Technicians, certification as an
Accredited Record Technician, and some experience as a Medical
Record Technician; or graduation from a standard high school,
completion of an approved course for Medical Records Technicians,
and considerable experience as a Medical Record Technician; or any
equivalent combination of training and experience.
KNOWLEDGE, SKILLS AND ABILITIES
Thorough knowledge of the principles of medical record science.
Thorough knowledge of medical terminology and coding systems.
Considerable knowledge of legal aspects of medical records.
Considerable knowledge of the principles of record analysis and
concepts of medical record administration.
Considerable knowledge of the fundamentals and ramifications of
health data collection and statistical analysis.
Some knowledge of disease processes.
Some knowledge of anatomy and physiology.
Some knowledge of contemporary office practices, procedures,
systems, and equipment.
Ability to plan, organize, train, and supervise the work of others.
Ability to work independently and make sound judgments involving
technical and confidential material.
Ability to understand and apply health center, hospital,
departmental, and institutional policies.
Ability to use tact and discretion in dealing with health care
providers and employees.