Administrative Specialist Duties
This is the fifth and lead level in a group of five progressively
higher administrative/support jobs.
It performs administrative and support duties with wide latitude for
exercising discretion and judgment. It may serve as the first-line
supervisor or office manager. This title must frequently interpret
written policies and procedures and explain them to others. Work
plans may also be developed from this information.
This title frequently deals with issues of a highly confidential
nature and must be able to use discretion effectively.
This title may act "on behalf of" the higher-ranking superior.
DUTIES AND RESPONSIBILITIES
Develops and supervises program operations.
Assists administrators with programs often requiring full program
May serve as sole administrative and clerical support.
Creates, maintains, writes, interprets and draws conclusions from
queries or databases.
Recommends, administers, and monitors budgets for State funds,
contracts and grants, trust funds, etc.
Writes, edits, or coordinates the preparation of reports, speeches
or other printer material including determining necessary content.
Performs other related duties as assigned.
EDUCATION AND EXPERIENCE
High school diploma or equivalent and four years of progressively
responsible office experience
OR Associate's Degree and two years of responsible office experience
OR Bachelor's degree.
KNOWLEDGE, SKILLS AND ABILITIES
Working knowledge of office practices and procedures.
Ability to use discretion with confidential information.
Ability to use independent judgment.
Ability to work under extremely limited supervision.
Excellent organizational and analytical skills.