Administrative Assistant Duties
SUMMARY
This is the second level in a group of five progressively higher
administrative/support jobs.
This classification performs a variety of well-defined, repetitive
duties that fall under the standard policies and procedures of the
department or unit. It has more variety than the entry level.
Occasional independent action and judgment are required. There is no
supervisory work, but this position may train others. Typically,
this classification performs a portion of non-routine duties that
require specialized knowledge and ability.
The classification works under general supervision and occasionally
requires assistance to interpret policy and procedures but usually
follows precedents and written policies and procedures for routine
work.
This may be in a one-person office.
DUTIES AND RESPONSIBILITIES
Prepares letters, reports, records, and other related documents from
rough drafts and corrected copies; proofreads completed materials
and makes corrections.
Generates reports, spreadsheets, and other diagnostic tools for use
by the department and supervisors.
Inputs and interprets data.
Assists with budget preparation as directed by supervisor.
Advises others concerning records, reports, policies, and
procedures.
Assembles, researches, and summarizes information from various
resources; compiles data or calculates simple statistics to prepare
special or recurring reports for supervisor or other work unit
members.
Performs other related duties as assigned.
EDUCATION AND EXPERIENCE
Depending on departmental requirements, high school diploma or
equivalent
OR two years of relevant experience
OR Associate's Degree may be required.
KNOWLEDGE, SKILLS AND ABILITIES
Working knowledge of office practices and procedures.
Organizational skills.
A typing test may be required by the department.
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