Academic Advisor Duties and Responsibilities
Purpose of Classification:
Interviews and advises students regarding information, procedures
and academic requirements of a specific program or major. Assists
students in exploring careers, evaluating academic abilities, and
setting goals. Prepares advising materials such as student
information, advising guides and recruitment materials. Presents
academic information to orientation groups and potential students
and parents.
Distinguishing Characteristics:
This is
first in a series of four classifications. It is distinguished from
the Academic Advisor Senior in that this individual does not
supervise other academic advisors, but advises students and consults
the supervisor with more difficult or unusual problems. It is
distinguished from the Student Academic Specialist in that the
individual's primary function and majority of time is spent in
advising. Advisors in this classification must possess advising,
communication, and public relations skills as they are required to
interact continually with students, parents and the public.
Examples of Duties:
- Assesses the student's stage of development (academic,
career, and personal) and promotes student growth by determining
suitable developmental tasks; assists student in establishing
realistic and attainable academic and career goals.
- Advises students on academic, career and personal issues;
identifies the educational and career options appropriate for
each student and assists with the analysis of each option,
including possible outcomes and their implications; if needed,
refers student to counseling services; sets up an action plan
for the student to explore alternative careers and related
majors.
- Identifies options for student to satisfy degree
requirements; evaluates and makes recommendations on petitions
and amendments to student's program of study; assists students
in completion.
- Monitors academic progress of students; analyzes progress
reports from instructors; determines eligibility and
satisfactory progress toward degree; identifies current and
potential needs or problem areas (e.g., study skills, tutoring)
and refers students to appropriate campus resources for
assistance; communicates findings to coaches and administrators.
- Maintains student files and records; documents all pertinent
student information; updates computerized information system
regarding changes to student status.
- Interprets and explains college and university policies and
procedures; participates in preparation of orientations and
presents academic information to new students and parents during
orientation.
- Checks various forms for accuracy such as grade checks,
overload petitions, curriculum changes; assists students in
their completion.
- Identifies options for student to satisfy specific degree
requirements; evaluates and makes recommendations on petitions
and adjustments to student's program of study.
- Evaluates transfer transcripts from other academic
institutions for equivalencies and application to degree
program.
- Assists in recruitment of potential students by advising
them of general academic requirements of a specific college;
describes courses; disseminates information regarding
registration procedures; prepares recruitment packets.
- Gathers and/or calculates necessary information such as
GPA's or enrollment statistics; prepares various reports as
requested.
- Assists students with admission and registration/provides
guidance in course selection in keeping with the student's
interests, values and abilities.
Knowledge, Skills and Abilities:
- Skill in interviewing and advising.
- Skill in public relations.
- Skill in both verbal and written communication.
Minimum Qualifications:
Bachelor's degree in Education, Counseling or field related to area
of assignment AND one year academic advising experience; OR, Any
equivalent combination of experience and/or education from which
comparable knowledge, skills and abilities have been achieved.
Next: Academic Advisor Pre-Professional Job Description |
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