Documentation Coordinator Oia Duties
The person in this position provides Immigration Documentation
Support for the F and J visa Categories as well as support for
the processing of Permanent Residency petitions. The position
involves data creation, entry, and maintenance along with other
various clerical duties, including, but not limited to, creating
and maintaining an extensive filing system, and scheduling staff
meetings as well as Permanent Residency appointments for the
Associate Director of Immigration. The person in this position
must participate periodically in training to maintain a
knowledge base of federal regulations of visa categories and
residency requirements. This position requires a high degree of
organizational skills, ability to multi-task, and an extremely
high level of accuracy in the work produced. The person in this
position must be able to obtain DSO status for Homeland Security
and ARO status for the Department of State.
DUTIES AND RESPONSIBILITIES
Specific duties include, but are not limited to:
Create and maintain all files related to international students,
maintaining a high level of confidentially with files containing
sensitive and personal information (i.e. immigration documents,
bank statements, health records) and retaining files per
regulation set forth by Homeland Security, Department of State,
Department of Labor, and Board of Regents and comply with FURPA
in regard to release of information.
Provide administrative support and data entry for I-1440 SEVIS
database system, keeping track of expiring international
students by running reports monthly in I-1440.
Contact internationals regarding status via letters and emails
'regarding the expiration of their status. Contact 60 and 30
days prior to date and research for accurate contact info.
Design and maintain tracking database for active and archived
international student/scholar/faculty/staff records.
Compile data and submit statistics for the Institute of
International Education Open Doors Report, a national survey
conducted and published once a year.
Process citizenship code changes in the UGA main data system.
Serve as a Public Notary for documents required by federal
agencies and maintain a notary log.
Create initial files for Permanent Residency (PR) applicants,
designing and maintaining a database for tracking each step of
the application process to comply with Department of Labor,
Alien Labor Certification requirements.
Communicate with departments who have PR applicants processing
petitions via the Labor Certification Process regarding timing
and documentation collection.
Meet with individuals pursuing PR via special and basic handling
to provide guidance on the extensive, complex and time sensitive
application, advertisement and posting requirements.
Forward communication to sponsoring departments and individual
applicants on the progress of their PR petition and responses
received from state and federal agencies.
Respond to additional inquiries from federal agencies related to
Update and maintain current information and critical links
related to permanent residency on the OIE-Immigration Services
Provide sponsoring departments with information related to the
maintenance of personnel files and applicant pool information
according to federal regulations.
Monitor the maintenance of records and supervise the archiving
of applicant files.
Provide all other assistance, support, and back-up as needed by
EDUCATION AND EXPERIENCE
Minimum: 2-3 years of progressive experience working with
federal regulations in a university setting and 3-5 years of
experience in a position requiring a high degree of
responsibility, analytical ability and supervisory skills.
Bachelor's degree plus one year experience in field preferred.
Good computer skills; demonstrated experience using Windows,
Microsoft Office software, I-1440 database, and SEVIS preferred.
Excellent analytical, communication and writing skills.