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You are here: The Job Explorer > Job Description > Public Relations > Publications Specialist Responsibilities

Publications Specialist Duties

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This is editorial work of beginning level in reviewing and editing manuscripts and in performing related tasks in the preparation of copy for printing.
Work of this class involves responsibility for editing manuscripts for both style and content, checking for clarity and correctness of facts, and performing related tasks in preparing copy for publication. The employee also performs a variety of incidental clerical and secretarial tasks. Editorial work is assigned in terms of publications copy with set deadlines, and is reviewed for soundness of research judgments, accuracy, and completeness of proofing, and for conformance with standard form and format.


Edits copy and manuscripts for style, grammar, spelling, and punctuation; checks accuracy of statistics, references, and scientific names.

Marks copy for engravers, indicating job number, size of cut, and the like; cuts and mounts pictures for the engraver; prepares suitable copy for graphs and other illustrations; proofreads galleys and pages.

Checks permission to quote from work of other authors.

Performs a variety of clerical work in keeping records of printing requisitions and of the progress of bulletins, folders, pamphlets, and other materials in process of publication; maintains files of research and reference materials.

Performs related work as required.


Graduation from high school with some editorial experience, preferably supplemented by college courses in editing or journalism; or any equivalent combination of training and experience.


Knowledge of the standard practices of proofreading.

Knowledge of the principles of diction, grammar, and punctuation.

Some knowledge of standard practices and principles used in editing manuscripts for style.

Ability to prepare copy, including text, tables, and illustrations, for printers and engravers.

Ability to proofread galleys and chunk proofs on a production basis.

Ability to perform regular secretarial and clerical duties.

Skill in the use of a typewriter.



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