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You are here: The Job Explorer > Job Description > Payroll Assistant

Payroll Assistant Duties and Responsibilities

Purpose of Classification:

Maintains and processes payroll records and reports for accounting of salary/wages due, accruals, deductions and other payroll functions.

Distinguishing Characteristics:

This is first in a series of three classifications. It is distinguished from the Payroll Specialist in that incumbents perform basic payroll functions and do not have the technical expertise, lead responsibilities or the decision-making authority accorded to the Payroll Specialist level.

Examples of Duties:

  • Maintains various payroll records such as timecard sheets, automatic bank deposit authorizations, payroll journals and ledgers; makes required adjustments through established procedure.
  • Prepares salary and wage payrolls including deductions, accruals and the issuance and processing of timecards.
  • Monitors the account distribution of salary and wage payments including correcting prior distributions.
  • Balances or reconciles assigned payroll records; resolves and adjusts discrepancies; analyzes computer reports to identify and locate sources of error.
  • Gathers and analyzes payroll data; makes recommendations and prepares various payroll reports to be submitted to supervisor.
  • Consults with university faculty and staff to discuss, research, evaluate and resolve routine salary and wage problems such as improper deductions and accruals; refers more difficult problems or those requiring decision making outside of limits to supervisor.
  • Operates a variety of general office equipment such as adding machines, calculators, typewriters, copiers and personal computers to access payroll information.
  • Makes and checks routine arithmetic calculations; posts figures and enters data on appropriate payroll documents and/or enters data in computer system.
  • Interprets, explains and recommends changes to rules and regulations as they relate to payroll.
  • Posts and corrects items improperly coded; prepares and sends forms to correct the computer entry.
  • Responds to queries from outside agencies such as financial or credit organizations.

Knowledge, Skills and Abilities:

  • Knowledge of mathematical calculations and book keeping procedures.
  • Knowledge of payroll processing reporting.
  • Skill in both verbal and written communication.

Minimum Qualifications:

Two years of related clerical accounting experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.


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