Library Specialist Duties and Responsibilities
Purpose of Classification:
Utilizes a specialized knowledge of a subject, language or
discipline that applies to library processing or service within the
library or provides specialized knowledge of one library function.
This classification primarily utilizes one major automated system to
provide access to a library collection and performs the more
difficult functions of an automated system. The Library Specialist
may manage a specialized serviced area and may supervise staff
employees and student assistants.
third in a series of four classifications and is distinguished from
the Library Assistant Senior in that incumbants are expected to
interpret and adapt specific guidelines in accomplishing complex and
technical assignments in a technical or public service area of the
library. This classification reports to a Library Supervisor or
Senior Librarian or Department Head.
Examples of Duties:
- Creates and edits complex bibliographic records in all
formats using local and national standards; performs complex
bibliographic searching and verification; monitors and analyzes
changes in bibliographic records for online systems and
- Performs complex reclassification and copy cataloging in all
formats and in all languages including roman script; collects,
inputs and updates data for local and statewide union list;
processes complex monograph and serial added publications;
performs high level authority control; verifies, reconciles and
occasionally assigns call numbers and subject headings for
bibliographic records; searches and interprets complex title
relationships and determines new form of entry; resolves complex
conflicts both in a card and online environment for name, series
and subject headings.
- Provides reference service for a specialized area or
collection; assists library users in utilizing a variety of
automated and printed sources; may refer complex, in-depth
subject requests to a professional librarian for additional
- Reviews and distributes publisher notices and reports;
monitors quality of materials received from the commercial
bindery; oversees the collecting, preparing and processing of
library materials for binding; prepares statistical reports for
a library unit and department.
- Generates computer reports and performs data backup for the
- Coordinates media booking processes; maintains non-print
materials and equipment; assists in identifying and locating
audiovisual materials for library users.
- Evaluates replacement orders to determine follow-up action;
determines the best method for replacement of monographs and
- Maintains billing records for invoices and payments
- Develops, interprets, modifies and updates policy and
procedures manuals; plans, initiates and modifies work
procedures for a specific task within a library unit.
- Oversees stack maintenance including reviewing space needs
and making recommendation for planning and execution of shifts.
- Reviews and revises scheduling for a library department.
- May supervise, train, coordinate and evaluate work
performance of staff and student employees.
- Communicates with vendors, publishers and government
agencies, regarding orders and claims for library materials.
- Interprets and enforces library and university policy.
Knowledge, Skills and Abilities:
- Knowledge of library practices and procedures.
- Knowledge of cataloging rules, regulations and resources.
- Knowledge of foreign language depending on area of
- Knowledge of a variety of automated library systems.
- Knowledge of and skill in usage of various research
- Knowledge of supervisory practices and principles.
- Skill in the use of various reference interviews and
- Skill in both verbal and written communication.
Bachelor's degree AND one year related library experience; OR, Five
years related library experience; OR, Any equivalent combination of
experience and/or education from which comparable knowledge, skills
and abilities have been achieved.
Next: Library Specialist Senior Job Description