Library Associate Duties
SUMMARY
This is the sixth level of a six-level series. This position
manages advanced-level activities in administering, acquiring,
organizing, preserving, or interpreting that support a
specialized library, archives or records function. This position
also organizes and directs specialized workflows or the work of
the unit/department by developing and/or managing processes and
procedures and by establishing priorities and plans.
Responsibilities are highly complex and performed within a
general outline of expected results. Employees at this level
exercise an exceptional degree of authority, independence, and
initiative in decision-making and creative problem-solving that
requires careful interpretation and constant use of
discretionary judgment. A person in this position may supervise
a unit of Libraries' employees with direct responsibility for
hiring, training, and evaluating regular staff and student
assistants. Contacts may be within or outside of the
unit/department, as well as with a diverse patron population, to
manage and direct a service or function, assess results, set
priorities, provide information and/or reference assistance,
resolve problems and coordinate projects. Exception
circumstances may warrant collaboration with a department head
or other higher authority. Work is measured by observation of
goal-oriented results achieved and is subject to occasional
supervisory review. Goal-oriented implies that the employee
takes the lead in developing goals for the function or
department and negotiates these with a supervisor.
DUTIES AND RESPONSIBILITIES
Acquiring: Applies technical and bibliographic expertise to
collection building by establishing quality standards and
production routines, including the resolution of problems
encountered by staff within the department/section/unit.
Organizing: Directs the organization of the collections and
services as well as participates in maintaining standards and
expanding scope and content of information resources at the
Libraries by performing a range of tasks associated with the
physical and intellectual organization of Library materials and
the description of these materials using a variety of access
tools including online catalog/databases (Gil/Galileo) and
archival finding aids and by knowing and adhering to established
standards for these activities and performing activities that
support maintenance of these standards. This may include
database creation and maintenance and/or collection management
of library materials for accuracy and ease of access.
Interpreting: Cultivates and promotes interactions with faculty,
students, researchers, visitors, and library staff through
interpretation of the libraries' collections, resources, and
policies. This may include teaching, training, or interpreting
of information related to the libraries' resources, policies and
procedures.
Preserving: Ensures the general preservation and specific
conservation needs of the Libraries' general and special
collections by understanding and adhering to appropriate
standards and procedures for care, handling, and security and by
maintaining awareness of and reporting evidence of current or
impending threats to materials' physical condition (adverse
environmental conditions, the presence of mold, inadequate
shelving or storage media, mishandling by staff or patrons).
Provides a safe environment for libraries' materials and users
by knowing and performing the duties as outlined in the library
emergency procedures. Maintains intellectual control over
organization and disposition of records in accordance with
accepted standards for archival and records management
professions. Surveys collections to determine general condition
as well to identify specific materials in need of more acute
care. Prepares reports and maintains records related to
condition of library and archival collections. Preserves fragile
materials by performing tasks to provide acceptable more durable
surrogate copies such as microfilming, digitizing, photocopying,
and making user copies of visual and audiovisual materials. When
appropriate, identifies and evaluates structural problems of
materials including embrittlement, mold-damage, and damage from
fire and water or persistent use and then selects from and
performs a range of treatments to provide increased stability.
Participates in setting guidelines for preservation activities
and provides training for students and staff in basic
preservation of archival and library materials. Orders supplies
for providing appropriate housing and maintenance of library and
archival materials.
Supervising: Develops and maintains a competent and productive
staff by hiring, training, evaluating, by monitoring work
progress and by making recommendations for other personnel
actions. Coordinates projects for a department/section/unit by
developing action plans and procedures/methods for implementing
work.
EDUCATION AND EXPERIENCE
Bachelors degree AND three years related progressively
responsible library experience which includes one year of
supervisory or management experience; OR seven years
progressively responsible library, archives, information center
or related work experience which includes one year of
supervisory or management experience; OR any equivalent
combination of experience, training and/or education from which
comparable knowledge, skills and abilities have been achieved.
KNOWLEDGE, SKILLS AND ABILITIES
Comprehensive knowledge and experience with standard library
systems and broad-based, in-depth application of specialized
library systems.
Skill in verbal and written communication.
Ability to establish and maintain effective working
relationships.
Skill in organizing and prioritizing work activities.
Ability to occasionally lift and move heavy materials and
equipment.
Skill in the use of personal computers and related software.
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