Health Records Supervisor Duties
This is highly responsible supervisory, clerical and
administrative work involving supervision of the participation
in the analysis, compilation, coding, indexing, storage and
retrieval of patient records.
Employees of this class work within an established framework of
standard methods and procedures, but are expected to advise on
changes in work methods and procedures on the basis of new
developments in the classification, filing, and referencing of
medical records. Work is performed under minimal supervision.
The work is evaluated by observation of results and through
feedback from health care providers and medical records
DUTIES AND RESPONSIBILITIES
Supervises the functions of a medical records department,
including records requests, release of information, record
maintenance and storage, and availability of records; acts on
behalf of the department in the absence of the Medical Records
Plans, organizes, schedules, and oversees the work of
Ensures that the documents in patients' records are reviewed for
accuracy and completeness of information and data.
Establishes routine and provides staff for regularly scheduled
retrieval, delivery, and filing of charts.
Ensures compliance with requirements of government agencies and
Extracts and supplies data for reports, studies, budgets and
related matters to support department head in planning and
projects; designs and executes special studies, questionnaires,
and surveys as requested by health care providers, facility
administrators, or department head.
Develops methods, procedures, and filing systems to accomplish
work; monitors productivity and quality of subordinates work.
May sign and approve correspondence for release of medical
Collaborates with department head on policies/procedures and
operational needs of the department; prepares monthly and
periodic reports for the department head.
Conducts in-service training in medical terminology, medical
record processing and related topics.
Communicates with health care providers, subordinates, students,
and third parties on matters related to proper medical records
maintenance methods and procedures.
Performs related duties as required.
EDUCATION AND EXPERIENCE
Graduation from a standard high school, completion of an
approved course for Medical Record Technicians, certification as
an Accredited Record Technician, and some experience as a
Medical Record Technician; or graduation from a standard high
school, completion of an approved course for Medical Records
Technicians, and considerable experience as a Medical Record
Technician; or any equivalent combination of training and
KNOWLEDGE, SKILLS AND ABILITIES
Thorough knowledge of the principles of medical record science.
Thorough knowledge of medical terminology and coding systems.
Considerable knowledge of legal aspects of medical records.
Considerable knowledge of the principles of record analysis and
concepts of medical record administration.
Considerable knowledge of the fundamentals and ramifications of
health data collection and statistical analysis.
Some knowledge of disease processes.
Some knowledge of anatomy and physiology.
Some knowledge of contemporary office practices, procedures,
systems, and equipment.
Ability to plan, organize, train, and supervise the work of
Ability to work independently and make sound judgments involving
technical and confidential material.
Ability to understand and apply health center, hospital,
departmental, and institutional policies.
Ability to use tact and discretion in dealing with health care
providers and employees.