Grant and Contract Coordinator Senior Duties and Responsibilities
Purpose of Classification:
minimal supervision, coordinates and administers complex
multidisciplinary grant and contract proposals and subsequent
awards. Assists with the writing, review and coordination of
proposals, reports and educational materials. With oversight from a
centralized sponsored program administration unit, an academic
research unit, and/or a sponsored project officer undertakes
analyses of federal and other external agency funding programs and
trends, supports strategic research-related activities, monitors
awarded projects, prepares budgets, reports and complex analyses.
the second in a series of two classifications. This position is
distinguished from the Grant and Contract Coordinator position in
the degree of complexity, supervision and knowledge required.
Examples of Duties:
- Collaborates and works closely with centralized sponsored
program administration, sponsored project officers, research
development and federal policy analysis staff, and faculty in
the preparation of multidisciplinary proposals.
- Consolidates, writes or rewrites proposal input; assists
faculty and staff in the development of proposals with emphasis
on sponsor identification and budget preparation; interprets
sponsoring agency guidelines to ensure compliance with all
sponsor, state, and university requirements.
- Reviews pre-award documents for compliance with policies;
analyzes and negotiates terms and conditions of pre-award among
multiple department, academic units and centers.
- Manages ORCA proposal database; performs data entry and/or
supervises others in this function; understands and analyzes
ORCA proposal database and makes recommendations for
improvements or changes; prepares regular and complex special
reports, financial statements, forms or studies for sponsor and
department or university; utilizes past reports, the university
accounting system and other resources.
- Advises and counsels faculty and staff regarding procedures,
pertinent developments, budget expenditures and account status
or alternatives for various sponsored programs.
- Plans, arranges and participates in workshops and seminars
to promote participation in the proposal process, and
participates in formal ORCA training program.
- Coordinates and disseminates information to faculty and
staff on potential research opportunities and funding sources.
- Performs duties in support of developing and planning
university-wide strategic research programs as well as federal
Knowledge, Skills and Abilities:
- Knowledge of funding patterns, funding priorities, policies
and grant making procedures of various funding agencies.
- Knowledge of research methods, and grant and contract
- Knowledge of PC and Macintosh computer systems and software
(Internet, word-processing, and spreadsheet/database).
- Knowledge of data entry and data management techniques.
- Knowledge and facility with university financial and
operational computer systems.
- Skill in analyzing and interpreting complex documents.
- Skill in oral and written communication.
- Ability to function with a high degree of independence and
Bachelorís degree in Business, Public Administration or related
field AND three years directly related experience; OR, Any
equivalent combination of experience and/or education from which
comparable knowledge, skills and abilities have been achieved.
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