Senior Procurement Specialist Duties
SUMMARY
This is a professional administrative and technical work
position in supervising a team responsible for the volume
purchasing of various equipment, materials, and supplies.
An employee allocated to this class of work is responsible for
the supervision of a procurement team engaged in a wide range of
high volume purchasing activities. The employee is responsible
for assigning work to his/her team commensurate with job level.
Additionally, the employee processes and negotiates high dollar
value, complex acquisitions which require preparation of market
and product research, cost analysis, review of specifications,
and development of special contractual clauses. Work is
performed under the general direction of an administrative
superior. An in depth knowledge of the State, Regents, and
University purchasing policy and procedure is required along
with analytical judgment in the performance of the duties
associated with this position.
DUTIES AND RESPONSIBILITIES
Prepares and approves documents such as state requisitions,
leases, maintenance agreements, purchase and check requests.
Conducts market and product research and costs analysis.
Analyzes vendor terms and conditions and revises to ensure
compliance with state regulations.
Assists in the developing and recommends various operational
policies and procedures within the framework of state purchasing
rules and regulations.
Trains campus users on purchasing rules and procedures.
Coordinates with the requisitioning department to obtain
required administrative information and/or documents necessary
for processing the procurement.
Addresses specific purchasing needs and specifications with the
department.
Supervises an office staff engaged in the processing of
purchasing documents such as specifications bids, shipping
releases, purchase requests and other documents.
Assigns work to team members commensurate with job level.
Prepares periodic and special reports and maintains current data
on vendors and new products as well as appropriate records and
form.
Purchase various commodities and/or services including high
dollar value construction projects, IT and research equipment
requirements.
Assists and cross-trains other buyers on their team and within
the office.
Performs related work as required.
EDUCATION AND EXPERIENCE
Must be degreed by an accredited college/university OR hold a
purchasing professional certification. Must also have a minimum
of three (3) years Educational buying experience or a minimum of
five (5) years Governmental or Private Industry buying
experience.
KNOWLEDGE, SKILLS AND ABILITIES
Thorough knowledge of purchasing methods and procedures.
Thorough knowledge of purchasing laws of the State of Georgia
and corollary state and university purchasing rules and
regulations.
Considerable knowledge of a wide variety of technical supplies
and materials.
Considerable knowledge of record keeping methods and procedures
applicable to purchasing.
Knowledge of the basic principles of management and ability to
supervise the work of others.
Ability to interpret contractual documents and prepares
statistical reports.
Ability to establish and maintain effective working
relationships with institutional officials, State and Regents
personnel, and vendors.
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