Assistant Bursar Duties
Manages the banking, credit card, petty cash and fee
collection/student account functions of the Bursar's Office.
Oversees a staff of eight and ensures that all transaction
processing, balancing, reconciliation and related accounting
functions are performed in an accurate and timely manner.
Provides leadership and formulates internal policy and
procedures. Participates in division-wide decision-making.
DUTIES AND RESPONSIBILITIES
Supervision of employees
Oversight of cashiering and banking operations.
Oversight of student account charges and payments. This includes
tuition and fees, housing, meals, etc.
Oversight of student account refunds.
Oversight of Master Petty Cash reporting, reconciliation and
Responsible for 1098-T Data Collection, maintenance,
reconciliation and reporting. Data reflects amounts students
paid as well as their enrollment status. Follow guidelines and
requirements set by the IRS. Implement changes yearly as needed.
Daily management of credit card operations including
reconciliations w/ the bank and accounting.
Customer Service and trouble shooting.
Accounting functions including journal vouchers,
reconciliations, monthly and annually financial reporting.
Maintenance and Improvement of existing mainframe and PC
systems. Interact with AIS on a regular basis. Assist in
determining which projects are priorities. Assist ensuring
adjustments made to an existing system function as designed.
Oversight and implementation of new computer systems or new
departmental procedures/methods. This includes review for
accuracy, problems, programming errors, enhancements, and
reconciliations of data.
Develop procedures/policies for improved efficiency and customer
EDUCATION AND EXPERIENCE
Bachelor's Degree in Finance or Business Administration with a
minimum of four (4) years related experience.
KNOWLEDGE, SKILLS AND ABILITIES
This position requires a great deal of judgment, analytical
skills, flexibility, strong people skills and creativity. The
Director relies on this position to implement new/improved
systems, policies and procedures. This position functions with a
lot of independence. The assistant bursar must stay informed
about changes in federal and state regulations to make sure the
University stays in compliance. Additionally, knowledge of new
technology and banking/commerce methods is important to ensure
the department is operating in the most efficient and cost
effective manner. Ability to read, analyze, and interpret
professional journals, financial reports, and legal documents;
ability to respond to inquiries or complaints from faculty,
students, staff, regulatory agencies, or members of the
community; write complex documents in a prescribed format;
ability to effectively present information to top management and
public groups; ability to communicate complex ideas and beliefs
to top management. Responsible for managing multiple special
projects through use of diverse resources. Monitoring of
financial resources (e.g., provides analysis or