Business Manager Senior Duties and Responsibilities
Purpose of Classification:
Independently manages and controls accounting, budgeting, auditing
and other financial or related functions to ensure the financial
integrity of a major work unit. Incumbents also coordinate and
control personnel and operational matters, but this aspect does not
account for a substantial portion of the job responsibilities.
Financial management has the greatest emphasis and is the overriding
classification is second in a series of two. It is distinguished
from the lower level by the full control delegated, the increased
decision-making and signature authority and corresponding level of
impact, and by the authority to make substantial changes in work
unit without requiring higher level approval. This classification is
distinguished from the Administrative Associate series by the
emphasis on financial management.
Examples of Duties:
- Supervises or coordinates work activities of subordinates.
- Prepares or coordinates preparation of financial and
administrative reports; analyzes and interprets statistics,
financial data, and management planning data for predicting
resource needs and developing long range plans.
- Analyzes and plans for needs for staff, capital
equipment/improvements, supplies, and services and takes
appropriate action, considering budget limitations.
- Manages and controls expenditures in accordance with
budgeted amounts; authorizes requests for supplies and services
or other purchases, rarely requiring higher level authorization.
- Prepares major operational and special budgets; coordinates
or directs preparation of budgets for reporting units.
- Develops and establishes procedures for the budget process
and daily operations according to policies and procedures
established by the university and outside governing agencies.
- Controls and manages proper accounting and records of
operational and special budgets, typically utilizing a
computerized system; designs and implements new procedures or
computer systems; manages cost control practices and cash flow.
- Coordinates and participates in internal and external
audits; prepares audit work papers.
- Controls, coordinates and advises on personnel matters, such
as preparing personnel forms for payroll, classification,
recruiting, and new hire actions, interviewing and selecting new
staff, employee grievances, and ensuring compliance with
applicable policies such as Affirmative Action.
- Advises staff on financial, technical, and operational
matters, instructs and orients new members of staff, faculty or
- Represents college, department or work unit at meetings or
conferences and at all levels of the university organization.
- Interprets, implements, develops and/or recommends changes
to rules, regulations, policies and procedures set forth by the
university or outside governing agencies.
Knowledge, Skills and Abilities:
- Knowledge of management and supervision practices and
- Knowledge of accounting and budgetary theories, principles
- Knowledge of State and Federal laws and regulations
pertaining to departmental budgets and accounting practices.
- Skill in both verbal and written communication.
- Skill in applying accounting and financial management
practices and principles.
- Skill in use of automated/computer systems.
Bachelor's degree in Accounting, Business Administration or related
field AND four years of related budgeting and accounting experience;
OR, Eight years of progressively responsible budgeting and
accounting experience; OR, Any equivalent combination of experience
and/or education from which comparable knowledge, skills and
abilities have been achieved.
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