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You are here: The Job Explorer > Job Description > Assistant Athletic Operations Facilities Services Coordinator

Assistant Athletic Operations Facilities Services Coordinator Duties and Responsibilities

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Purpose of Classification:

Works independently coordinating activities and functions of Athletic Operations and Facilities (AOF) to ensure that goals and objectives are accomplished in accordance with priorities, time constraints, funding limitations, and University policies. Makes recommendations for the resolution of issues and provides follow-up. Adheres to NCAA and PAC-10 rules and regulations as well as the policies of the department, the university and the Arizona Board of Regents.

Distinguishing Characteristics:

This is a specialized classification and not part of a series.

Examples of Duties:

  • Coordinates, monitors, and supervises performance of subordinates, providing recognition for high level performance and disciplinary action when necessary.
     
  • Ensures departmental policies and procedures are adhered to by staff and vendors.
     
  • Makes recommendations for development and implementation of departmental policies and procedures. Creates and maintains departmental procedure manual, updating as necessary.
     
  • Develops, implements, and revises work methods and procedures ensuring the efficient function of the unit.
     
  • Coordinates work order requests, purchase orders, and any special projects as assigned by AOF administrators. Applies functional knowledge and analyses in responding to all such requests, utilizing comprehensive knowledge of policies and procedures in prioritizing processes.
     
  • Monitors work orders for tracking of progress and costing in order to improve processes.
     
  • Initiates and coordinates difficult projects with other departments as well as outside vendors and interacts with other departmental and vendor personnel to accomplish objectives and meet needs and requests.
     
  • Analyzes and independently resolves complaints and/or problems related to work order requests, event staging, and invoices. Responds either verbally or in writing to all inquiries, complaints, problems.
     
  • Prepares data collection, analysis, and creates reports relating to work orders and departmental budgets.
     
  • Reconciles work order charges, purchase orders, invoices and budgets with work order requests and event staging for all sport tournaments and bowl games held at ASU facilities.
     
  • Serves as liaison between AOF and outside vendors, FACMAN, and other organizations.
     
  • Obtains work estimates for all work orders and presents comparisons to the staff members responsible for the decision making.
     
  • Initiates and processes purchase orders through the university business office for all work orders and event staffing for each fiscal year.
     
  • Processes payroll for AOF, submitting spreadsheets with accurate payroll accounts in a timely manner meeting posted deadlines.
     
  • Administers the P-card process for AOF.
     
  • Coordinates all Independent Contractor paperwork, adhering to policies and procedures.
     
  • Coordinates staff for command posts at all home football games.
     
  • Maintains departmental documentation and files for AOF, following guidelines as indicated in applicable policies.

Knowledge, Skills and Abilities:

  • Knowledge of institutional policies, procedures, and terminology specific to area.
     
  • Knowledge of NCAA and PAC-10 rules and regulations related to athletic events staging.
     
  • Knowledge of supervisory practices.
     
  • Knowledge of organizational practices.
     
  • Knowledge of account reconciliation and budgeting.
     
  • Skill in written and verbal communication.
     
  • Skill in coordinating and prioritizing work and activities of self and others.
     
  • Ability to make sound, independent decisions on the spot under time constraints.

Minimum Qualifications:

Bachelorís degree in appropriate field and three (3) years administrative/coordinating experience; OR, seven (7) years progressively responsible administrative/coordinating experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills, and abilities have been achieved.

 

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