Records Coordinator Duties
This is highly responsible clerical and limited administrative work
in maintaining a central records filing system.
An employee allocated to this class of work performs complex
clerical duties which involve independent judgment based on
experience and knowledge of institutional policies and procedures.
Work involves monitoring, posting, and processing university forms
required for various budgetary and personnel actions. Work also
includes the related maintenance of large and complex filing systems
which often requires limited administrative discretion. General
supervision is received from an administrative superior and work is
reviewed through observation of results obtained.
DUTIES AND RESPONSIBILITIES
Monitors and processes various budgetary and personnel related forms
such as faculty appointment forms, contracts, personnel reports,
budget amendments, personnel directory, and other related forms and
Establishes and maintains a large filing system for various
budgetary and personnel related forms and records.
Posts and updates information to the budget, personnel records, and
other related documents.
Answers inquiries concerning the status of various persons or the
information contained on records; interprets policies concerning the
various records maintained.
Collects and extracts data from records for various reports; submits
data to be tabulated; checks tabulated data for accuracy and
Verifies information contained in the records system for legitimate
requests for such information.
Types reports, charts and correspondence.
Performs related work as required.
EDUCATION AND EXPERIENCE
Graduation from a standard high school and considerable experience
in administrative or clerical work; or any equivalent combination of
training and experience.
KNOWLEDGE, SKILLS AND ABILITIES
Considerable knowledge of clerical and administrative practices
required to coordinate a central records system.
Considerable knowledge of the regulations and procedures of the
department to which assigned.
Ability to establish and maintain complex clerical records and
prepare reports form various budgetary and personnel related
Ability to establish and maintain effective working relationships
with other employees and with the public.
Ability to recognize and maintain the confidentiality of records
concerning various budgetary and personnel related matters.
Skill in the operation of various office machines.