Administrative Associate Duties
This is the third level in a group of five progressively higher
This title seeks advice and leadership from supervisor for complex
issues or those requiring authorization such as deviation from
policy. It may monitor or coordinate the work of others within an
assigned function.The areas of expertise may be much more
specialized and may require complete knowledge of the department or
unit functions and responsibilities. It requires independent action
and judgment in solving common problems.
This title frequently deals with issues of a highly confidential
nature and must be able to use discretion effectively. In addition,
it serves as primary contact for academic and departmental programs,
and outside entities.
This may be in a one-person office.
DUTIES AND RESPONSIBILITIES
Responds to questions as they relate to policies and procedures and
ensures necessary follow-up.
Provides administrative support to managers, directors and
Assists in the planning, research, development, and implementation
of programs and specials projects.
Monitors budget and completes financial forms and reports for
supervisor or other work unit members.
Creates, types, formats and proofreads materials such as
manuscripts, technical documents, forms, vouchers, classroom
materials and correct grammatical, punctuation and spelling errors.
Compiles, generates and tabulates various data or statistics for
manuscripts, records or recurring reports such as time sheets,
office activity reports or statement reconciliations
Performs other related duties as assigned.
EDUCATION AND EXPERIENCE
High school diploma or equivalent and two years of progressively
responsible office experience.
KNOWLEDGE, SKILLS AND ABILITIES
Working knowledge of office practices and procedures.
Ability to use discretion with confidential information.
Ability to use independent judgment.
A typing test may be required by the department.