Academic Advising Coordinator Duties and Responsibilities
Purpose of Classification:
the activities of academic advising programs. Supervises subordinate
professional or clerical personnel. Advises students with unique
problems and gives advice and leadership to Academic Advisors
regarding difficult cases. Coordinates internship programs including
promotion, recruitment, placement, and progress of students.
fourth in a series of four classifications and is distinguished from
the lower levels in that incumbents deal with the most difficult
advisement cases, have supervisory responsibility over a group of
Academic Advisors and coordinate advisement programs.
Examples of Duties:
- Designs, implements, oversees, and evaluates an advising
program; assesses diverse needs of students who use the advising
services and adjusts the structure of the program to address
those needs as well as the university mission statement;
recommends policy and procedural changes to administrators.
- Establishes program mission and goals and objectives;
prepares a budget; manages available resources (e.g., money,
space, staff, supplies) designated for program operation.
- Hires, coaches, supervises, reviews, and terminates assigned
employees, or makes effective suggestions and recommendations
that are given particular weight regarding the employment status
of assigned employees.
- Makes administrative decisions regarding student petitions,
appeals, disqualification and changes to their degree programs.
- Advises and counsels students on academic, curricular,
career and personal issues; assists academic advisors with
- Conducts recruitment and orientation programs for
prospective university students or participants in special
programs, such as internships or advanced standing programs.
- Develops and conducts informational seminars and workshops
for students, faculty advisors, and community college
- Develops and prepares advising materials, such as brochures,
handouts, general information summaries, and newsletters.
- Coordinates internships and scholarship programs; develops
internships programs; obtains internship; prepares budget;
recruits student participants; places students; promotes
program; determines requirements and evaluates student
- Represents unit on various university committees to initiate
change and to resolve issues related to academic services and
- Maintains program usage statistics analyzes data, and
- Composes and edits varied university publications (class
schedule university catalog, articulation documents, program
- Serves as liaison for community colleges and university
departments in providing recruitment and advisement information.
- Develops research proposals, writes grants, prepares
presentations in the field of academic advising and student
- Researches, develops and applies technology to support
advising programs and services.
- Develops procedures to ensure activities of program are
consistent with the legal requirements and professional
- Represents unit on statewide articulation groups; evaluates
courses of other institutions and determine course
equivalencies; provides equivalency information to registrar and
- Consults academic unit heads in the creation and maintenance
of course edits and professional program codes.
- Serves as security administrator for academic unit;
responsible for determining which personnel requires access to
override capabilities and advising clearances.
Knowledge, Skills and Abilities:
- Knowledge of student development theory.
- Knowledge of advising practices and principles.
- Knowledge of university curriculum requirements.
- Skill in teaching.
- Skill in public relations.
- Skill in both verbal and written communication.
Master's degree in field related to area of assignment AND four
years experience in advisement, which includes one year coordinating
the work of others; OR, Any equivalent combination of experience
and/or education from which comparable knowledge, skills and
abilities have been achieved.
Next: Academic Advisor Job Description